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Human Resources Coordinator

Job description

Job Type: Full-time

Salary Position: Salary range $45,000 – $50,000

Reports to The Financial Controller and Executive Management

Responsibilities include, but are not limited to:

  • Conduct full-cycle recruitment including candidate identification and outreach.
  • Maintain job descriptions.
  • Assist with the hiring process including reference checks, drafting and extending approved employment offers and conducting onboarding and orientation for new employees.
  • Conduct exit interviews.
  • Maintain and refresh the companies’ handbooks.
  • Develop, maintain and update organizational policies.
  • Co-ordinate compensation and benefits administration and analysis.
  • Maintain Awareness to employees regarding the RRSP program, in preparation for the Financial Controller
  • Remain current and advise management and leadership on compliance with federal, provincial and local laws and regulations, ensuring compliance.
  • Handle and document employee complaints and incidents, including conflict resolution, accidents, health and safety concerns and investigations.
  • Ensure health and safety policies, procedures and programs are upheld, maintained and followed to prevent work related accidents.
  • Proactively handle employee relations ensuring to build strong relationships with all employees within each company.
  • Oversee the training and development of all employees, working along side executive management
  • Regularly seek opportunities to improve the culture and employee experience.
  • Update all employee’s training logs (provincial mandated training (eg. WHMIS)
  • Update and manage all ICAR certification levels and courses
  • Update and manage all personnel files to the Automated HR system, and Shared drive file
  • Manage all employee absences and update online portal on a daily basis
  • Prepare all employee absences and time off via the online portal, for payroll 
  • Manage Monthly Employee Appreciation

Skills and Experience:

  • Post-secondary education in Human Resources or a combination of relevant education and experience would be an asset
  • A minimum of 1-3 years’ experience in an HR role
  • Good understanding of Human Rights, Employment Standards and Health and Safety legislation.
  • Experience with recruiting, policy development and performance management.
  • Demonstrated employee relations experience.
  • Demonstrated training and development experience.
  • Excellent communication and relationship management skills.
  • Ability to work in a professional manner and to inspire others confidence and trust.
  • Ability to coach, mentor and advise.
  • A positive and proactive approach towards solving problems.
  • Flexible, open and approachable.
  • Proven professionalism and confidentiality.
  • Detail-oriented and highly organized with strong administration skills.
  • Proficient in the Microsoft suite of products.
  • Bilingualism in French and English would be an asset
  • Experience with acquisitions and company growth would be considered an asset.

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